One space per project: keep AI answers focused

A space answers from everything you've added to it. That's its strength, and the reason it pays to think about what goes in. Mix a client brief with your holiday plans and an answer about "the budget" could pull from either.

The rule of thumb

One space per project, client or subject. If two things would never belong in the same answer, they belong in different spaces.

What a good space looks like

• A short note that sets the scene. Who the project is for, the goal, key dates. It gives every answer useful context.
• The source documents. Briefs, contracts, specs, research. Add the final version, and remove drafts once they're replaced.
• Links you keep reopening. Paste the web page and we'll read it, so you can ask about it alongside your files.
• Meeting recordings and screenshots. Audio is transcribed and text in images is read, so they're searchable too.

Name things clearly

Citations show each source's title. "Q3 pricing proposal v2" tells you at a glance where an answer came from. "scan_0042" doesn't.

Keep it current

Out-of-date files give out-of-date answers. When a policy or plan changes, add the new version and remove the old one. Whoever added a source can remove it, and so can the space's owner.

When to split a space

• Answers keep citing sources that have nothing to do with the question.
• You want to share part of the material with someone, but not all of it.
• The project has finished and a new phase is starting.

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