Use cases

What did the committee decide?

Minutes, bylaws and policies in one space anyone on the committee can ask, with answers that cite the meeting they came from.

What to add

• Meeting minutes and agendas
• The constitution, bylaws or house rules
• Policies, budgets and annual reports
• Email threads pasted in as notes
• Meeting recordings

How it helps

Answers with a paper trail

Each answer cites the minutes or policy it used, so you can quote the source rather than someone's memory.

Easier handovers

When officers change, the link passes on. New members ask the space instead of the last secretary.

Everyone can contribute

Anyone with the link can add the latest minutes. The owner can remove anything that doesn't belong.

Questions you could ask

• When did we last change the membership fee, and to what?
• What do the bylaws say about calling an extra general meeting?
• List the actions from the March meeting and who owns each one.
• Has the committee discussed parking before?
• Summarise this year's budget.

How to start

1. Add something. Open a new space and drop in a file, a link or a note. That creates the space and its link.
2. Ask. Open Chat and ask in plain words. Answers cite the sources they used.
3. Share. Copy the link and send it. Anyone who has it can add and ask. Nobody needs an account.

Questions and answers

What happens if the person who made the space steps down?

A space belongs to the account that created it. If the role changes hands, create the space while signed in with a shared committee email address.

Is it suitable for confidential matters?

Anyone with the link can read the space. Keep confidential material out, or share the link only with the people allowed to see it.

Can it handle scanned minutes?

Yes. Scanned pages and photos are read for their text.

Related

• Meeting notesUpload meeting recordings, notes and slides and ask what was decided, who owns what and what's still open. Every answer cites the meeting it came from.
• Scanned documentsUpload scanned PDFs, photos of pages and screenshots. The text is read for you, and you can ask questions with answers that cite the original page.
• Shared knowledge baseMake a shared space your group can add to and ask questions of, with no accounts to set up. One link, everyone adds, everyone asks, answers cite sources.